Help & Answers
Frequently asked questions
Everything about booking, prices, waiting time and vehicles. Can't find what you need? Call or message us — we answer quickly.
Booking
How do I book a taxi with Scarlet Cars?
Fill in the booking form with your pickup, drop-off, date and time, and we'll come back to you with a confirmed fixed price. You can also call or WhatsApp +44 7551 366664 to book directly.
How far in advance can I book?
You can book months ahead. For early-morning flights we recommend booking in advance so the car is guaranteed. Same-day bookings are also accepted, subject to availability.
Can I track my booking?
Yes. Use the Track Booking page with your booking reference and the email address you booked with, and you'll see the current status of your ride.
Can I add extra stops to my journey?
Yes. Additional stops can be added on the booking form, and the quoted price accounts for them before you confirm.
Prices and payment
Are your prices fixed?
Airport transfers are fixed-price for every postcode area listed on our airport pages — the fare is agreed before you travel and doesn't change with traffic or the route taken. Other journeys are quoted individually and the price is confirmed before you book.
How much is a taxi to Heathrow from London?
Heathrow transfers start at £45 for a saloon car from West and North West London, £60–£75 from North and East London, and £65 from Central London. Gatwick starts at £70, Luton at £55 and Stansted at £70.
How can I pay?
We accept cash, card, and bank transfer. If you'd rather pay online in advance, we can send a secure payment link, and you can switch between paying in the car and paying online before the journey.
Do you charge extra at night or on holidays?
Peak periods and public holidays such as Christmas and New Year are priced differently, and this is reflected in the quote you're given. Whatever price you're quoted is the price you pay.
Airports and waiting time
How much free waiting time is included?
Airport pickups include 30 minutes of free waiting time, so there's no rush through passport control and baggage reclaim. All other pickups include 15 minutes.
Which airports do you cover?
We run fixed-price transfers to and from Heathrow, Gatwick, Stansted and Luton, covering all terminals at each.
Do you cover journeys outside London?
Yes. As well as travel across Greater London, we take long-distance journeys to and from other cities, and regularly collect passengers arriving into London from elsewhere. Request a quote and we'll confirm a fixed price.
How will I find my driver at the airport?
Your driver will call or message you once your flight has landed and direct you to the pickup area, so you know exactly where to go before you leave the terminal.
What happens if my flight is delayed?
Give us your flight number when booking and we'll track the flight, adjusting your pickup to the actual landing time at no extra cost. If you haven't given a flight number, please call or message us so we can move the booking.
Vehicles and drivers
What types of vehicle can I book?
Four options: X/Saloon and Comfort (both up to 4 passengers and 2 suitcases), XL/7 Seater (up to 6 suitcases), and Executive, which is available from Friday 6:00 pm through Sunday.
Are your drivers licensed?
Yes. Every driver is fully licensed for private hire and insured for the journey.
Can I book more than one car?
Yes. If your group is larger than one vehicle takes, enter the full passenger and luggage count on the booking form and we'll arrange the right number of cars.
How much luggage can I bring?
A saloon takes up to 4 passengers with 2 suitcases. The XL/7 seater takes up to 6 suitcases. If you're carrying more than that, or anything oversized like skis or golf clubs, tell us when booking so we send the right vehicle.
Can you provide a child or baby seat?
Yes, at no extra charge. Please request it when you book and tell us the child's age so the right seat is fitted before the driver sets off.
Are pets allowed in the car?
Yes, as long as you tell us when booking so we can assign a suitable driver and vehicle. Assistance dogs are always welcome.
Is smoking or vaping allowed in the car?
No. All licensed private hire vehicles are smoke-free by law, and this includes vaping.
During and after your journey
Can I make a special request?
Yes — add it to the notes when you book, or call or message us. Extra stops, a particular pickup point, help with luggage, or an early-morning courtesy call are all fine, and we'll confirm anything that affects the price before you travel.
What if I leave something in the car?
Contact us as soon as you notice, with your booking reference. We'll check with your driver and arrange for the item to be returned to you.
Changes and cancellations
How do I change or cancel a booking?
Use the Manage Booking link in your confirmation email, or contact us by phone or WhatsApp. The time of cancellation is taken from when we receive your request, not when it was sent.
What is your cancellation and refund policy?
If you've paid online, the refund depends on how much notice you give before the pickup time. 2 hours' notice or more: full refund. Less than 2 hours: full refund minus a £10 cancellation fee. Less than 1 hour: 50% of the total. Less than 30 minutes: no refund.
Can I get a refund in exceptional circumstances?
Yes. We use our discretion for serious illness or a medical emergency, bereavement of an immediate family member, severe weather or other circumstances beyond your control, or a significant error on our side. Proof may be required, and each request is assessed individually.
Full terms are on our Booking Terms page, and airport fares for every postcode are listed on the airport prices page.